REGISTRATION TERMS 

Please note that registration is not complete until full payment has been received. GABS reserves the right to refuse registrations after payment has been received at our absolute discretion. For registrations that are not approved, the registration fee will be refunded in full, including the booking fee.

Cancellation & Postponement

We understand that sometimes circumstances change and you may no longer be able to run your exhibitor stand at GABS. If you need to cancel, please let us know as soon as possible to allow time for us to offer the space to the waiting list.

If you advise us of the cancellation prior to Friday 23 February 2024, a full refund of the stand fee (+ booking fees) will be provided. If cancellation is made any time after the deadline, no refund will be provided.

Event Postponement

If an event is postponed, for any reason whatsoever, all exhibitor stands will automatically be transferred to the new event date(s).

Event Cancellation

If an event is cancelled, for any reason beyond the organiser’s control, all exhibitor stands will automatically be transferred to the applicable 2025 GABS event(s).

Waiting List

If you’ve missed out on a stand, just follow the registration link and select the ‘Waiting List’ option to sign up. We do get stand cancellations in the lead up to the event and approximately 50% of those who sign up are offered a stand on a first come, first served basis.

COMMERCIALS

GABS is a 100% cashless event and all transactions must be processed using Square. 

Guidelines

  • Product and pricing is required in advance of the festival for system configuration. 

  • Exhibitors will receive a Square device which will be pre-loaded with your menu. All transactions must be processed via the POS provided.

  • Devices cannot be manually updated, any errors or pricing updates must be lodged with GABS team to update. 

  • Devices will be available in the setup period leading into opening session and returned to designated location at the conclusion of closing session.

  • If you’ve never used Square before, attend the POS training session.

  • Exhibitors are responsible for ensuring devices are sufficiently charged and placed in a safe position away from liquids and other damaging substances / risks.

  • The Square team will be onsite for assistance throughout the event.

Non-Compliance

  • All sites must use the Point of Sale devices provided by GABS Festival for all transactions. Accepting cash or using a different POS system is strictly prohibited.

  • Failure to do so will result in an immediate fine of $500 and the inability to attend future events. Repeated offences will result in forfeiture of sales and closure of stand.

  • Transactions will be monitored through the event and there will be “mystery shoppers” present to monitor POS usage.

  • Devices are to be returned in the same condition as issued, cost of repairs / replacement to damaged devices will be oncharged to the Exhibitor.

  • Failure to return devices issued will result in late fees and cost of replacement equipment will be oncharged to the Exhibitor.

Exhibitor Rebate

Following each event, GABS will return 50% of each exhibitor’s stand sales, plus 80% of the exhibitor’s merchandise sales back to the Exhibitor. This is the Exhibitor Rebate.

We will generate a Tax Invoice on behalf of each Exhibitor, and pay the Exhibitor Rebate into your nominated bank account within 7 days after the event.

ALCOHOL MANAGEMENT

Licences & Permits

All alcohol must be sold in accordance with the specific licensing conditions in each city. In some cities, this may involve applying for an event liquor licence as well as an event food permit, some of which involve an additional fee to obtain. GABS will provide further details and links for how to apply for the relevant temporary licences and deadlines with the Exhibitor Operations Kit. 

Stock Handling

  • GABS will accept and manage stock onsite on Exhibitor behalf, however due to volume of kegs received we will not be liable for lost or missing kegs.

  • Exhibitors are responsible for booking transport of stock with their preferred provider, ensuring compliant with venue access times. 

  • ALL stock must be clearly labeled at all times. Keg collars will be provided, freight labels are Exhibitor responsibility.

ABV Limitations

  • 10% - 14.9% ABV beverages can only be served in 100ml tasters or half glass pours (marked on the 285mL souvenir glass).

  • 15% ABV or higher can only be served in 100mL tasters.

Sizes & Pricing

  • Single (100mL taster) | $3.00 minimum (tasting cups or indicator on festival glass)

  • Paddle (5x 100mL tasters) | $14.00 minimum 

  • Full Pour (285mL glass) | $5.00 minimum

  • Half Pour (142mL serve) | $5.50 minimum (10% - 14.9% ABV) 

  • Wine (150mL standard serve) | $8.00 minimum 

  • Spirits (15mL neat serve) | $4.00 minimum

  • Cocktail (max. 30mL spirit w/ min. 200mL non-alcoholic mixer) | $10.00 minimum

All beverages must be served in 285mL GABS Festival polycarbonate glass or 100mL taster cups provided. Patrons will be supplied a GABS souvenir glass on entry. Exhibitor stands will be provided sleeves of 100mL tasters for service and a sleeve single-use 285mL cups for Exhibitor use only (i.e. testing taps). No other glassware / packaging is permitted (incl. cans). No takeaway product may be sold at any time.

Responsible Service

Exhibitor representatives cannot serve any customer who appears intoxicated. In the event of intoxication, alert GABS crew or security personnel immediately to assess and handle the situation appropriately.

RSA Requirements 

  • All crew must be 18 or older and hold a RSA certification compliant with the relevant state’s legislation and operating practices. Each state has unique RSA certifications, Exhibitors trading in multiple locations must ensure crew have completed the appropriate bridging courses to serve alcohol across ALL states.

  • All crew serving alcohol at GABS must submit their RSA for compliance check and access to serve at the festival.

  • NO RSA = NO Wristband = NO Entry

  • Crew can be asked to produce their RSA by officials at any time during service. For this reason we strongly recommend all crew have a copy of their credentials on hand. 

CODE OF CONDUCT

The Great Australasian Beer SpecTAPular takes our Responsible Service of Alcohol responsibilities seriously. We have an excellent track record from our previous festivals and partner with our exhibiting breweries to deliver a safe and successful event. Please ensure you have read and understood our festival Code of Conduct for Responsible Service of Alcohol and specific licensing conditions below.

GABS Festival RSA policies include, but are not limited to;

  • I am 18 years or older and hold a RSA certification compliant with state legislation where the festival will occur.

  • I understand I may be asked to produce my RSA credentials by officials at any time during service and will keep a copy with me at all times (digital accepted).

  • I will not serve intoxicated patrons. GABS staff, security, RSA Marshalls, or exhibitor control should be made aware of any intoxication issues so that it may be responded to appropriately.

  • I must not drink alcohol before, or while working behind the bar. Any exhibitor staff deemed intoxicated shall be subject to ejection, exhibitor staff should conduct themselves with appropriate decorum at all times.

  • All sales of alcohol must not begin before, or continue after, the ringing of the bell to signify the start and end of the session.

  • Patron ID spot checks will be conducted by security on entry, however it is also my responsibility to ID check patrons who appear under the age of 25.

  • All RSA incidents must be reported by the Exhibitor to the Festival Command Network via WhatsApp so that they may be responded to in a timely manner and logged in the event Incident Register.

  • No more than 4 alcoholic drinks may be sold, supplied or served to a patron per visit to the bar. This equates to the following;

    • 4 x 285ml glasses or,

    • 2 x GABS Paddles comprising 5 x 100ml tasting cup per paddle or,

    • 2 x 285ml glasses and 1 paddle comprising up to 5 x 100ml tasting cup

  • Patrons may only be served in polycarbonate 285ml GABS souvenir glasses or plastic 100ml tasting cups.

  • Products between 10% - 15% ABV may only be served in half glass pours or 100ml tasting cup. Any product over 15% ABV may only be served in 100mL tasting cup.

  • No packaged product in the form of cans, bottles, cases or alike may be sold / exchanged at any time within the festival premises.

  • Distribution of free alcohol or any other beverage besides water is strictly prohibited. This means that no free drinks / tasters of any size can be given for any purpose including but not limited to networking, sales, games, activations, events. Any staff found breaching the festival’s liquor license and service policies may be forced to close their stand.

  • Hosting of private drinks or parties at any time within the Exhibitor site is strictly prohibited.