International Convention Centre Sydney

Halls 5, 6, 7 | 14 Darling Drive, Sydney NEW SOUTH WALES

Accommodation

Our festival timelines coincide with Vivid Sydney.

If you’re in need of accommodation best to book as soon as possible to avoid disappointment.

Refer to preferred providers for accommodation options.

Access

Loading Dock access via 14 Darling Drive check in at the gate house to be directed to next checkpoint.

Exhibitors must provide details for all suppliers requiring access to the loading dock for move in / out. This is captured via Phase 3.

Note, it is Exhibitor responsibility to ensure their contracted suppliers and couriers adhere to approved access times and venue procedures.

Parking

There is strictly no parking permitted on the loading dock, all vehicles have limited access for loading purposes only, MAX 20min. As soon as you’ve unloaded you will need to move your vehicle to nearby parking areas or surrounding streets. Forklifts will be operating onsite to assist where required.

Exhibitors may have access to discounted parking rates for move in / out and / or event day(s). Rates and booking process will be shared closer to the event.

Brisbane Convention & Exhibition Centre

Halls 3 & 4 | Cnr Merivale Street & Glenelg Street, South Brisbane QUEENSLAND

Accommodation

If you’re in need of accommodation best to book as soon as possible to avoid disappointment.

Access

Loading Dock access via Glenelg Street Entrance, Hall 4 Loading Dock.

Exhibitors must provide details for all suppliers requiring access to the loading dock for move in / out. This is captured via Phase 3.

Note, it is Exhibitor responsibility to ensure their contracted suppliers and couriers adhere to approved access times and venue procedures.

Parking

There is strictly no parking permitted on the loading dock, all vehicles have limited access for loading purposes only, MAX 20min. As soon as you’ve unloaded you will need to move your vehicle to nearby parking areas or surrounding streets. Forklifts will be operating onsite to assist where required.

Exhibitors may have access to discounted parking rates for move in / out and / or event day(s). Rates and booking process will be shared closer to the event.

Melbourne Showgrounds

Exhibition Pavillion, Epsom Road, Ascot Vale VICTORIA

Accommodation

If you’re in need of accommodation best to book as soon as possible to avoid disappointment.

Refer to preferred providers for accommodation options.

Access

Loading Dock access is via Gate 2, Langs Road.

Parking

There is strictly no parking permitted on the loading dock, all vehicles have limited access for loading purposes only, MAX 20min. As soon as you’ve unloaded you will need to move your vehicle to nearby parking areas or surrounding streets. Forklifts will be operating onsite to assist where required.

Exhibitors may have access to discounted parking rates for move in / out and / or event day(s). Rates and booking process will be shared closer to the event.

APPLICATION | https://liquorportal.vcglr.vic.gov.au/liquorportal/NewMajorEventApplication.aspx

Following is a guideline to assist in lodging your application.

GENERAL INFORMATION

• Name of event: Great Australian Beer Spectapular (NOT Great Australian Beer Festival)

• Description: craft beer tasting festival

• Are you the exclusive supplier of alcohol at the event? NO

• Are you the event organiser? NO

• Do you currently hold a licence? NO

APPLICATION DETAILS

• Applicant Type: select and complete business details

VENUE DETAILS

• Venue Name: Melbourne Showgrounds

• Venue Address: Epsom Road, Ascot Vale VIC

EVENT DETAILS

• Event Organiser: NO

James Henshaw, 0406856779 james@gabs.beer

Suite 406, 46-48 East Esplanade Manly 2095

• Previous Events: YES, 2023 REB

• Patrons: YES, 20K

TRADING HOURS

• 21/06/2024 11:00 AM - 11:30 PM

• 22/06/2024 11:00 AM - 11:30 PM

• 23/06/2024 10:30 AM - 5:30 PM

LIQUOR

• In open containers for customers to consume at the event

• Other Details: 285mL GABS Festival polycarbonate glass

  • BEER min 100mL taster, max 285mL pour;

  • WINE 150mL standard serve;

  • SPIRIT max 15mL neat serve;

  • COCKTAIL max 30mL spirit w/ min. 200mL non-alcoholic mixer

SECURITY

• Crowd Control: YES, 31

• Minors: YES attending, YES accompanied

DOCUMENTS

• Upload Red Line Plan: available here for inclusion with application

International Convention Centre (ICC) require permits to be completed and approved for a number of elements. The complete list can be found here.

For convenience the most common forms required are linked below. Where applicable please have the following permits completed and available to submit via Phase 1 Form.

Feature Vehicle

• Vehicle Display Permit Form

Custom Build

• Custom Stand Plans Permit Form

• Upload concept drawings, ensuring dimensions clearly defined.

Food / Cooking Component

• Cooking Permit Form

• Food & Beverage Sampling Permit Form

• Hazardous Substances & LPG Permit Form

• Naked Flames Permit Form

Activation

• subject to assessment

• Other Activities Permit Form

Brisbane Convention & Exhibition Centre (BCEC) require permits to be completed and approved for a number of elements. The complete list can be found here.

For convenience the most common forms required are linked below. Where applicable please have the following permits completed and available to submit via Phase 1 Form.

Feature Vehicle

• Vehicle Display Permit Form

Custom Build

• Upload concept drawings, ensuring dimensions clearly defined.

• Excess Weight Item (over 500kg)

Food / Cooking Component

• Naked Flame & Liquefied Petroleum Gas

Activation

• subject to assessment

• Amusement Rides & Devices

• Excess Weight Item (over 500kg)

• Foggers & Hazers

Melbourne Showgrounds (MSG) compliance requirements are captured via Phase 1 Form. Where applicable please have the following information available to submit.

Feature Vehicle

• Dimensions (L x W x H)

• Weight

• Service Point

• Axel Ratio/Turn (where applicable)

Conditions:

• Vehicles cannot be started and run without prior permission from Melbourne Showgrounds staff

• Flooring must be protected by drip trays under each vehicle.

• Under no circumstances is fuel to be decanted

• Ignition keys are not to be left in the vehicle at any time once moved into position

• Battery must be disconnected.

• Mats under the tyres

• Every vehicle must have at least 1 x 2.3kg, A:B:(E) dry powder extinguishers mounted in a prominent location at the front of the display

• Vehicles must be stationary for the duration of the event day/s until all public patrons have vacated.

• Powder ABE fire extinguisher must be within 20m of the vehicle

• Petrol caps must be close fitting and locked where possible

Custom Build

• Dimensions (L x W x H)

• Weight Loading

• Upload concept drawings, ensuring dimensions clearly defined.

Conditions:

All stands and temporary structures must comply with the relevant building code and all relevant Australian standards. Some custom stands may require a Certificate of Compliance (Engineering). The design and build of exhibition structure must:

• Be structurally sound;

• Include a means of exit;

• Comply with requirements of the Disability Discrimination Act.

• All multi-story stands require both engineered plan and sign off build by an engineer.

• Any stand with a height greater than 2.4m requires venue and organiser approval and may require engineer sign off.

• Flooring that is between 32mm and 115mm high requires a bevelled edge which does not exceed an angle of 30 degrees or a grading of 1:1.4. This bevelled edge is to be incorporated within the stand space and not encroach into the aisle. All flooring that exceeds 115mm in height is deemed to be a step. If the stand is to be occupied by the general public or exhibition attendees, a ramp must be provided within the allocated stand space.

Materials used for construction or display purposes must comply with the following conditions:

• Must not cause dampness, stain or be readily ignitable.

• Must not be capable of emitting toxic fumes should ignition occur

• Crepe paper, corrugated cardboard, straw, hay, untreated hessian, untreated material fabrics or PVC sheet (except on floors as a protective membrane) requires prior approval from Melbourne Showgrounds.

• Sawdust, tan bark, or wood chips of reasonable size may be used to decorate floors, with the below considerations:

• A protective membrane is laid first and chips are always kept slightly moist.

• A fire extinguisher must be placed in a prominent location on the stand. This can be provided by Melbourne Showgrounds, so please contact your Event Planner for costs.

• Any fabric used in the construction or decoration of a stand, including the stand ceiling, must be treated with a fire retardant. Proof of treatment will be required.

• Moving machinery or equipment likely to injure a member of the public or a swimming pool or spa containing water, must always be separated from the public by a physical barrier and supervised.

• Fountains, aquariums, spas, rock pools and swimming pools can be displayed, provided suitable provisions are made to prevent water leakage onto the floor.

• No core drilling or fixing into any floor/concrete or wall is permitted.

• A smoke detector, applicable to stands incorporating a ceiling or roof covering

• Helium balloons are not permitted.

Food / Cooking Component

• Food prepackaged or prepared onsite

• Cooking method

Activation

• pending assessment

City of Sydney requires a Temporary Food Premises (TFP) number. The category applicable to Breweries exhibiting at GABS is the Low-Risk Stall. Application available here. For more info on how to obtain a TFP, click here.

If you are incorporating any food elements into your stand you may require a High-Risk permit.

City of Sydney Temporary Food Premises (TFP) is permanent. To check your TFP number, email council@cityofsydney.nsw.gov.au OR if you traded at GABS 2023 contact operations@spectapularenterprises.com.

City of Sydney conducts a site inspection at the festival a $170 inspection fee may apply. ($235 inspection fee for High-Risk)

Not required for stands with beverage service only.

If you are incorporating any food elements into your stand a permit may be required. Check the licence needed column via Brisbane City Council | Licences for temporary food stalls

City of Melbourne requires a Statement of Trade. Recently Foodtrader has replaced Streatrader for the registration and notification of all temporary and mobile food premises in Victoria. Past Streatrader users will be required to transfer existing account across to Foodtrader before applying for a Statement of Trade. Follow the steps here > Getting Started - FoodTrader.

Via the Foodtrader site, you will be required to obtain a Statement of Trade. GABS Melbourne event details are listed in Foodtrader.

Complete the following steps to access your Statement of Trade registration:

• Login to Foodtrader

• Select Statements of Trade > All > Continue

• Go to Apply for Statement of Trade > search GABS 2024

• Once issued, follow the prompts to email SOT record to yourself and upload to Phase 1 form.

EXAMPLE Statement of Trade

PHASE 1 FORM | Submit Now

Business Details

Business and account details for your stand sales rebate.

Marketing + Promotion

Capturing brand details and assets. We are eager to hype all your exciting plans in the lead up to the festival via our socials, EMDs and press / media releases and interviews.

Stand Concept

Outline your stand concept and any activation plans. Provide detailed description and specifications of any and all ideas to be taken into consideration for planning and finalising stand allocations. 

Permits & Paperwork

• Wholesaler / Producers Licence

• Public & Product Liability Insurance, minimum $10 million AUD

• Temporary Food Permit (Melbourne Foodtrader; Sydney TFP Number; Brisbane N/A)

• Event Liquor Licence (Melbourne Only)

• Venue Permits, applicable to feature vehicles, customs builds + activations

Further information on supporting documentation available here.

PHASE 2 FORM | Submit Now

Summary & Service

Confirm product types, style of service (taps vs. decanting) and bar type (trestle vs. tap bar vs. custom vehicle / trailer).

Where applicable, indicate preferences for:

• Festival Brew x Container Bar Pricing

• New Releases, Collaborations and / or “Hero” Products

• Any Embargo Conditions

Products

Brew lists are published to our festival app and guide. Detail the style, character, complexity and Untappd URL for each brew.

Other unique products

Pricing

Your products and nominated pricing are captured in advance to pre-load into your POS device supplied during Move IN. Please make note of minimum pricing restrictions detailed in the Sales & Service section. Note, pricing will not be published.

Merchandise

Exhibitors can provide a up of four (4) SKUs of merchandise. Further information on conditions of sale available here.

PHASE 3 FORM | Submit Now

Equipment & Suppliers

Confirm orders for power, equipment and ice. Fees apply for late power orders.

Outline suppliers to arrange authorized access.

Stock Handling

For stock allocation and management we an indicative breakdown of products, quantities and handling details.

Move IN / Move OUT

We require visibility on your requirements to appropriately designate your Move IN period, ensuring your site will be built + ready for your arrival. For Move OUT, please advise forecast plans to best of your knowledge, we will reconfirm onsite, ahead of Move OUT.

ALL crew working during event operations (excludes bump in / out) are required to complete GABS Code of Conduct form and where appliable upload their RSA credentials. This is available up to and including Event Day, however it is recommended to be completed at minimum 2 weeks in advance to ensure crew credentials are compliant with appliable state legislation.

Refer to the following for further information and to complete this process:

• RSA Compliance

• Crew Access

• 2.4m high walling, stand walls are velcro receptive, use ‘hook’ velcro to attach decor to the walls.

• Carpet tile flooring for the footprint of your stand

• 1 x 300w floodlight on arm per 3x3m footprint

• 1 x 10amp power point per 3x3m footprint

• Fascia sign with your stand name + site number fixed to the back wall (if requested)

• 1 x stainless steel trestle table (L 1.8m x W 0.61m x H 0.9m), (if requested). Additional available at cost to exhibitor ($52ea stainless steel OR plastic $33ea)

• 1 x POS terminal per 3x3m footprint

• 1 x 60L tub for packaged beer or cider (if requested). Additional available at cost to exhibitor ($10ea).

• 2x 5kg bags of complimentary ice per session. Additional available at cost to exhibitor ($5ea).

• 1 x 10L cask of water. Additional available at cost to exhibitor ($12ea).

• 1 x sleeve 285mL cups for testing taps.

• Supply of 100mL plastic single-use taster cups.

• 6 crew tickets per 3x3m stand or 10 crew tickets per 6x3m stand. Variations apply to partnership arrangements.

• Access to discounted GA festival tickets

• Dedicated marketing and support

• Acceptance and management of stock in an ambient storage area.

• Dedicated live support channel for operational assistance (security, cleaning, restocking, tap/bar maintenance +more) via online Festival Network (WhatsApp)

• BOH runners to restock beverage, ice, water+ cups

Site set up and pack down. The GABS team will set up the stand inclusions as above, but it is the exhibitor’s responsibility to set up their own equipment, decorations and so on. Refer to schedule for access times.

Additional furniture & features. If you have any special requirements such as additional furniture, power, equipment, lights or infrastructure for your stand, these can be booked directly through our exhibition builder.

Tap systems. Exhibitors who want to offer tap beers must provide all equipment necessary for their own tap system. Please ensure your tap system flow rate is suitable for pouring into 100ml tasting cups. If not, pour tasters from your own jugs. If an exhibitor would like to offer tap beer but doesn’t own a system and is interested in purchasing / renting one, refer to preferred providers.

Stock Logistics. Exhibitors are responsible for booking transport of stock with their preferred provider, ensuring compliant with venue access times. ALL stock must be clearly labelled for move in / out. GABS will accept and manage stock onsite on your behalf, however due to volume of kegs received we will not be liable for lost or missing kegs.

Sufficient product. Forecast numbers for each city are outlined in Stock Management. This is subject to increase as regulations allow. Final projections based on tlcket sales provided closer the event.

Permits & Paperwork. Various permits, licences and information is required for compliance and festival operations. Further information available here.

Product & Pricing. Complete product list detailing name, type and ABV of beer for promotion and pricing for upload to Square POS system. Exhibitors are responsible for their own menu boards.

Operational Plans. Arrangements for site deliveries, operations and order requirements. Delivery/collection of hire items and / or stock to site within scheduled time frames.

Crew Management. Knowledgeable and engaging crew in sufficient quantities to keep up with demand. Stands serving alcohol must supply valid copies of ALL crew RSA’s compliant with the relevant state’s legislation. Strictly 18+

Safety Compliance. Hi-vis for Move In / Move Out. Venue will not be accessible without hi-vis clothing and/or vest and enclosed shoes during this period. Additionally a safety induction may be required prior to access.

• Stand wall configuration.

• Floor loading and infrastructure weighting.

• Power and lighting requirements.

• If you have a vehicle on your stand, gas bottle, heavy materials, custom build and even a carnival activity, you will require a permit.

• Potential engineering permits, depending on the structure or display.

• We will assist you with the application of any required permits and organise an extended Move In time for you if required.

• Everything must be contained within contracted footprint. Absolutely nothing is permitted to intrude upon aisles and / or surrounding stands.

• Stands must remain within a height of 2.4m. Any signage, structures or installations exceeding the height limit, must be submitted for approval.

• If you’re bringing a vehicle, it must fit within the stand footprint, including bar, furniture + decor - everything.

• Materials used must not be readily ignitable, all materials must be fire retardant.

• Materials used must not be capable of emitting toxic fumes should ignition occur.

• Duration of the activity or game, how many people will you be able to engage?

• Is it fun for spectators to watch? Getting a crowd around to engage is a great way to attract attention.

• Is it social media worthy? Think about how you can reach an audience beyond the event.

• All concepts and permits must be submitted for approval by Wednesday 22 March 2023

• No stickers, flyers or coasters. Should we have to remove any stickers from event or venue furnishings, the cost of such will be charged directly to the exhibitor. Coasters are not permitted as they can become missiles and endanger festival attendees.

• No Helium balloons are permitted in the venues.

• No amplification or features that may intrude upon surrounding stands.

• Games that feature throwing items with potential risk of harm to patrons or crew are prohibited.

• Games are not to encourage heavy drinking. Any alcohol consumption must be compliant with RSA code of conduct ensuring patrons drink responsibly.

• Free alcohol cannot be given out as a prize due to liquor licensing restrictions.

• ‘Take-away’ alcohol prizes cannot be exchanged on the festival premises due to venue and liquor licensing restrictions. You can organise a delivery or a collection after the event if you’re planning a giveaway.

We strongly advise against use of Kegerators or Refridgerated Bars within a high volume festival environment.

Kegerators are highly temperamental, even with refrigerated stock.

Refridgerated Bars are slightly better however 50L kegs will take 4-5 hours to chill so not suitable for frequent changeover on depletion of stock.

Contact operations@spectapularenterprises.com for advice on alternative solutions.

ICE, ICE BABY!

The main considerations when utilising Jockey Boxes or Decanting Packaged Product is predominantly from a service perspective:-

• Ice consumption + management (we service this for you as required)

• Water waste / beer sullage (troughs are attached to each GABS container, accessible during reset / changeover)

• Recommend keeping tapped kegs in a tub with ice to enhance the flash chill of the coils / cold plates.

• Tubs byo or available order through Phase 3

• ICE you can't bring your own through the venue, GABS supply 2 bags / session complimentary, additional are oncharged post event at cost price (approx. $3/5kg bag) Order forecast quantities via Phase 3

In terms of stock drop knowing your product will take longer to chill we schedule the initial drop of stock and ice accordingly to ensure your product is properly chilled and ready for service by gates.

Used by vast majority of GABS breweries.

Bar Technicians are available onsite, lodge any issues via Festival Command Network and we’ll deploy the crew straight to your location to troubleshoot.

Where applicable, submit your forecast ice order via Phase 3 to ensure sufficient stock available. Request replenishment of ice as required via Festival Command Network.

• Phase 2 form, submit your beer list + pricing

• Phase 3 form, confirm forecast stock quantities, supplier and handling details.

• Label all stock deliveries with company name and product name so that it can be easily identified

• Once the stock is received onsite it will be placed in ambient storage

• At Exhibitor Check IN you will be asked to place your initial stock order for opening session. All top up orders can be requested via the Festival Command Network.

• Stock drop will commence approximately 3 hours prior to Session 1 opening bell. This will include your initial order confirmed on arrival at Exhibitor Check In. All sites are expected to be ready for service 15min prior to gates.

• You’re welcome to sell your Festival Beer or Cider from your stand. You’ll need to organise these kegs for your stand.

We have an awesome, hardworking crew of stock runners onsite for the duration of the festival. This crew will look after all your stock needs, ensuring you are ready for service each session and topping you up throughout.

Essentially we will run your BOH so you can stay focused on FOH service and patron engagement.

• To replenish your stock (+ice, tasters) during the event, send a message to the Festival Command Network via WhatsApp.

• Allow the crew time to pick, load and transport your stock to your location.

• Do not wait until your stock is completely depleted to make a request.

• Your request will be acknowledged with a thumbs up, average turnaround time is approximately 15min. You will be notified on the system should there be any unforeseen delays.

• Empty kegs, where possible, can be sent back with the crew when they make delivery or at the end of each session, consolidate empty kegs clearly in front of your stands ensuring they are marked up for Move Out.

• Using the labels provided, consolidate and tag your stock accordingly.

  • Kegs for Exhibitor collection (including partials)

  • Kegs for supplier collection

  • Empty Kegs for Kegstar / Konvoy festival pick up

*empty kegs for Exhibitor collection should be labelled and consolidated with your Exhibitor stock at your stand.

• Complete the collection label provided with your name, number, and who will be collecting it (Exhibitor / Supplier).

• Stock tagged for collection by Exhibitor will be transported from back-of-house storage to your stand during move out.

• Stock tagged for collection by Supplier will be collected from your stand to back-of-house storage and consolidated for transport. It is the Exhibitors responsibility to ensure ALL stock is clearly labeled.

• It is the Exhibitor’s responsibility to ensure transport is booked.

• Any unclaimed stock remaining at the end of the hire period, will be disposed. Handling / disposal fees will be on-charged to the Exhibitor.

*GABS will accept and manage stock onsite on Exhibitor behalf, however will not be liable for lost or missing kegs.

NSW liquor licensing requires crew to hold one (1) the following credentials.  

• NSW Competency Card | Valid 5 years from date of issue, click to view EXAMPLE

• NSW Interim Certificate| Valid 90 days from date of issue, click to view EXAMPLE

As GABS Festival is a temporary premises, the following certifications are also recognised for interstate workers.

• Statement of Attainment SITHFAB021, SITHFAB002 | issued within last 5 years, click to view EXAMPLE

• Victorian RSA certificate | Valid 3 years from date of issue, click to view EXAMPLE

NOT VALID | Statement of Attainment not obtained within previous 5 years, while the NRT Statement of Attainment does not expire, NSW will not accept the interstate certificate if date of issue is on or before 1/06/2019.

Further information on acceptable certification for NSW and how to go about obtaining, renewing or completing bridging course for RSA can be found by clicking HERE.

QLD liquor licensing requires crew to hold one (1) the following credentials.  

• Queensland RMLV | Valid 3 years from date of issue

• Statement of Attainment SITHFAB021, SITHFAB002, SITHFAB201 | no expiry, click to view EXAMPLE

• Statement of Attainment SITHFAB009A | no expiry, if obtained from 01/07/2013, not valid if obtained prior

NOT VALID | Interstate RSA (i.e. NSW Competency Card / VIC RSA Certificate) requires bridging course to meet QLD compliance requirements.

Further information on acceptable certification for QLD and how to go about obtaining or renewing RSA can be found by clicking HERE.

Note, a Statement of Attainment is issued with your NSW Competency Card. Contact your RTO if you do not have a copy of this certification. The NSW Competency Card cannot be accepted only the Statement of Attainment issued with the card is valid.

VIC liquor licensing requires crew to hold one (1) the following credentials.  

• Victorian RSA certificate | Valid 3 years from date of issue, click to view EXAMPLE

• Statement of Attainment SITHFAB021, SITHFAB002 | issued within last 3 years, click to view EXAMPLE

NOT VALID | Statement of Attainment not obtained within previous 3 years, while the NRT Statement of Attainment does not expire, VIC will not accept the interstate certificate if date of issue is on or before 23/06/2021.

Interstate RSA (NSW Competency Card) requires bridging course to meet VIC compliance requirements.

Further information on acceptable certification for VIC and how to go about obtaining, renewing or completing bridging course for RSA can be found by clicking HERE.

Note, a Statement of Attainment is issued with your NSW Competency Card. Contact your RTO if you do not have a copy of this certification. The NSW Competency Card cannot be accepted only the Statement of Attainment issued with the card is valid.

• Be aware of access periods windows and book suppliers accordingly. If stock / hire items arrive outside designated access times delivery will be rejected.

• Exhibitors to arrive within designated access times. Ensure you have arranged supplier deliveries ahead of your Move IN time so you have everything required to complete your stand installation.

• On arrival, report to the Exhibitor Check IN located near the Loading Dock to sign in

• BEFORE unloading vehicles / proceeding to your designated site Exhibitors MUST check in with the Exhibitor Manager for registration and briefing.

• All Exhibitors will undergo a licensing evaluation. Access will not be permitted onto the site grounds until all compliance requirements are satisfied.

• All personnel must wear hi-vis safety vests and enclosed footwear during Move In. Please ensure to bring vests with you as you will not be able to enter the venue without hi-vis.

• The loading dock is a no parking zone, operating as a high-volume thoroughfare to be used purely for loading/unloading with a maximum 20-minute time limit.

• Remove your vehicle from the venue as soon as you have unloaded. Refer to Venue section for details on discount parking arrangements.

• Vehicles are not permitted to enter the venue premises to unload. Forklift assistance is accessible onsite. Identify your requirements at Exhibitor Check In.

• Vehicles to be showcased as a stand feature will be ushered by site crew. Vehicles are to proceed with hazards on. Speed must not exceed 10km / hr.

• Exhibitors may start packing up at conclusion of closing session. 

• Only once venue is clear of patrons and all remaining personnel are in hi-vis will venue be deemed to be in “Move Out” mode. At this time forklifts are clear to operate and loading dock will be accessible.

• Note, GABS Sydney x ICC venue restrictions prohibit Saturday PM Move OUT. Loading dock will reopen Sunday 7 AM.

• At the conclusion of the closing session, please consolidate and pack down your stand as stand walling will be dismantled early the next day.

• All beer spillage must be disposed of in the water troughs located near the Container Bars. DO NOT pour waste down the toilets.

• At the conclusion of the event all currency devices + accessories are to be returned to crew at the GABS Merchandise stand.

• If you have supplied merchandise for sale, please ensure you collect items from GABS Merchandise stand.

• Forklifts will be in operation only once venue clear of patrons, as instructed by compliance officers. Until all clear is given hand carry items only can be removed from the site.

• All exhibitors must dismantle and clear their stands strictly by end of move out period. Check the schedule HERE.

• It is the responsibility of the exhibitor to book and manage their suppliers ensuring collection timelines are adhered to.

• It is essential that all stock is removed by Exhibitor or Supplier before the end of the Move Out period, including all empty kegs.

• Any unclaimed stock remaining at the end of the hire period, will be shipped to an offsite storage facility. Handling fees and storage costs will be on-charged to the Exhibitor.

• All onsite personnel must wear hi-vis safety vests during Move Out. Please ensure to bring vests with you as you will not be able to enter the venue without hi-vis.

1. BEFORE the event download WhatsApp

2. Add GABS Festival Command Network number as a contact, including the area code +61408711299

3. Check for the GABS logo on the profile picture

4. Send a test message confirming your Stand Name

5. If succesful you will receive an autoreply confirming your connection

6. If you receive no response, proceed to Crew Entry for assistance connecting to the network

• System will be live only during event days. The system is not active during move in / move out

• Plan ahead. Requests on average take approximately 15min to action. Allow crew time to pick, load and transport stock from storage to your location.

• Our stock crew will deliver your initial order for each session ensuring you are prepared and ready for service 30min prior to gates.

• Stock drop will commence approximately 3 hours prior to opening session. Please ensure a representative is onsite to connect your taps. Ice will follow shortly after.

• Communication takes two! Keep an eye on responses and updates from GABS.

• Instructions will be included with your Welcome Kit so you can setup your rostered crew. It is Exhibitor responsibility to ensure all crew are informed of ordering procedure.

• Do not directly text this number during festival. The network is connected to a desktop so your message will not be received unless sent via TEXT on WhatsApp (not standard text). 

• Do not call this number directly or via WhatsApp during festival. The network is connected to a desktop so your call will not be received. We can only communicate via TEXT on WhatsApp. 

• Failure to place initial order by setup deadlines, will result in your request being placed in backlog and potentially resulting in delayed delivery, likely 30min AFTER gates / bars open.  

• Do not wait until your stock is depleted or you have no ice to place a request. Plan ahead of time. 

• Do not send the same request multiple times. We recommend creating a group chat with all your bar crew so anyone can request stock / log an issue. Alternatively, have 1 crew member take ownership.

• Do not leave change over crew operating blind. When handing over it is Exhibitor responsibility to make sure their crew are setup on WhatsApp.

A safety induction is required for Exhibitors and/or their contractors completing custom builds.

Following permit approval, ICC will issue a link for applicable personnel to register and complete training. For assistance please contact ICC via inductions@iccsydney.co

Proof of completion will be required to access site.

Note, Exhibitors conducting standard dressing of shell stands are not required to complete an induction.

All crew and contractors onsite at any time for move in and move out are required to complete the BCEC Safety Induction.

https://www.bcec.com.au/safety-information/

Proof of completion will be required to access site.

The Victorian Occupational Health & Safety Act 2004 holds Melbourne Showgrounds management to a duty of care, requiring all event organisers, (& where applicable their contractors, subcontractors, commercial exhibitors, and other persons intending to engage in work practices within venue precinct) to register with the Contractor Management System (CMS).

It is mandatory for all event organisers to complete the Contractor Registration process before they or any other persons under their duty of care, commence any work at Melbourne Showgrounds.

If you fall into any of the following categories, you are required to complete the online site induction module prior to arriving at the Melbourne Showgrounds:

• Event organisers directly managing event contractors.

• Event contractors prior to completing any works at the venue.

• Exhibitors building or constructing their stand during the exhibition build.

• Exhibitors installing equipment or using equipment for demonstration purposes.

• General exhibitors.

Please click here to complete the OHS Induction.

Once you have registered your organisation in the induction system, you will have the capacity to send the induction link to all staff, exhibitors and any volunteers directly via email.

Individual passwords are not required with the induction system. Access is via an email sent from the event organiser to their teams and not from Melbourne Showgrounds.

Each contractor will need to register individually. Your event organiser can provide you with step by step guides to completing the induction process.

Melbourne Showgrounds staff will randomly check names for proof of induction completion and reserve the right to remove persons from the venue should they be found to have not completed the induction.

Please ensure all your staff, contractors, exhibitors, and volunteers understand this requirement BEFORE arriving on site.

Melbourne Showgrounds will work with any client for specific inductions and specific induction requirements should the need arise.

If you require any technical assistance, please contact the Melbourne Showground OHS Manager, Mark Rippingale at Mark.Rippingale@melbourneroyal.com.au or 0419 475 882.

If you’re in need of accommodation best to book as soon as possible to avoid disappointment.

For GABS Sydney we’ve partnered with Mercure Sydney to offer discounted rates to Exhibitors. Choose between queen standard rooms or twin rooms (2 x double beds) for $200/night. Rates quoted are for a minimum 2 night stay during 29 May – 1 June 2024. Further information and booking form available here.

For GABS Melbourne we’ve partnered with Veriu Queen Victoria Market to offer a 20% discount off their standard room rate. To book, please email evie.midgley@veriu.com.au mentioning “GABS 2024 festival exhibitor”.

Contact james@gabs.beer for a quote on custom build provider and / or activation opportunities.

Event Equipmnent

Josh Montgomery

T: (02) 8096 0651 M: 0438 706 098

E: josh@eventequipment.com.au

W: www.eventequipment.com.au

Expo Direct have been contracted to manage the expo build for the Melbourne, Sydney and Brisbane editions of GABS Festival 2024. You will receive further information from ExpoDirect to finalise and / or upgrade your stand requirements. Catalogue of services / equipment is available here.

For any queries or to discuss your stand requirements further please contact the Account Coordinator below:

SYDNEY Alli Dacron | 1300 397 634 | allison@selectexhibitions.com.au

BRISBANE Anastasiia Psarris | 1300 397 634 | anastasiia@selectexhibitions.com.au

MELBOURNE Anastasiia Psarris | 1300 397 634 | anastasiia@selectexhibitions.com.au

GABS primary suppliers for stock transport are listed below. 

Sydney | Motus Transport

Brisbane | Motus Transport

Melbourne | Liquex Logistics

Trading at multiple festivals? We’ve partnered with Motus Transport and Liquex Logistics to provide convenient interstate transport solution for touring breweries.

Motus Transport can support breweries with the following:

• SYD based Breweries stock logistics to and from interstate festivals

• SYD Exhibitors stock logistics between festivals GABS Sydney > GABS Brisbane and/or GABS Melbourne

• BNE based Breweries stock logistics to and from interstate festivals

• BNE Exhibitors stock logistics between festivals GABS Brisbane > GABS Melbourne

*Breweries may need to source alternative logistics for return transport from VIC at end of tour

Liquex Logistics can support breweries with the following:

• MEL based Breweries stock logistics to and from interstate festivals i.e. MEL > GABS Sydney return or MEL > GABS Brisbane return

*Breweries may need to source alternative logistics for transport between GABS Sydney to GABS Brisbane

We have also arranged a festival pick up for empty Kegstar and Konvoy kegs. If you want your kegs included with this collection please indicate on your Phase 3 form. 

Note, it is Exhibitor responsibility to book your stock for transport for both move in and move out.

Whether your stock is delivered by the above, another supplier or direct from the brewery please confirm provider on your Phase 3 form.

CUSTOM BARS

Bar Barons limited stock available, get in touch ASAP to avoid disappointment.

Pamela +61 409 843 229 | Matt +61 403 069 965 | info@barbarons.com.au 

HIRE BARS

Tour

• Bar Barons

Melbourne

• Bargo Events

• Boss Bar Hire

• Kegs on Legs

Sydney

• Hamiltons Bars & Events

• Kegs on Legs

• The Little Pub Co

Brisbane

• Andale

• BevTech Solutions

• Brisbane Bar Hire

The Great Australasian Beer SpecTAPular takes our Responsible Service of Alcohol responsibilities seriously. We have an excellent track record from our previous festivals and partner with our exhibiting breweries to deliver a safe and successful event. Please ensure you have read and understood our festival Code of Conduct for Responsible Service of Alcohol and specific licensing conditions below.

GABS Festival RSA policies include, but are not limited to;

• I am 18 years or older and hold a RSA certification compliant with state legislation where the festival will occur.

• I understand I may be asked to produce my RSA credentials by officials at any time during service and will keep a copy with me at all times (digital accepted).

• I will not serve intoxicated patrons. GABS staff, security, RSA Marshalls, or exhibitor control should be made aware of any intoxication issues so that it may be responded to appropriately.

• I must not drink alcohol before, or while working behind the bar. Any exhibitor staff deemed intoxicated shall be subject to ejection, exhibitor staff should conduct themselves with appropriate decorum at all times.

• All sales of alcohol must not begin before, or continue after, the ringing of the bell to signify the start and end of the session.

• Patron ID spot checks will be conducted by security on entry, however it is also my responsibility to ID check patrons who appear under the age of 25.

• All RSA incidents must be reported by the Exhibitor to the Festival Command Network via WhatsApp so that they may be responded to in a timely manner and logged in the event Incident Register.

• No more than 4 alcoholic drinks may be sold, supplied or served to a patron per visit to the bar. This equates to the following;

  • 4 x 285ml glasses or,

  • 2 x GABS Paddles comprising 5 x 100ml tasting cup per paddle or,

  • 2 x 285ml glasses and 1 paddle comprising up to 5 x 100ml tasting cup

• Patrons may only be served in polycarbonate 285ml GABS souvenir glasses or plastic 100ml tasting cups.

• Products between 10% - 15% ABV may only be served in half glass pours or 100ml tasting cup. Any product over 15% ABV may only be served in 100mL tasting cup.

• No packaged product in the form of cans, bottles, cases or alike may be sold / exchanged at any time within the festival premises.

• Distribution of free alcohol or any other beverage besides water is strictly prohibited. This means that no free drinks / tasters of any size can be given for any purpose including but not limited to networking, sales, games, activations, events. Any staff found breaching the festival’s liquor license and service policies may be forced to close their stand.

• Hosting of private drinks or parties at any time within the Exhibitor site is strictly prohibited.